Event planning…or as I like to call it, preparing for battle.

Welcome back everyone! It’s been about a month since the blog launched and I hope you are learning a lot! I know I sure am.

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Right now, we are going to discuss something that I think we all struggle with a little bit and that is planning an event as a non professional. There is a huge list of details you need to remember. Today, we will start with just a few. This will be an ongoing series here.

*Location
*Food
*Decor
*Entertainment

Location

Location is probably your biggest deciding factor. Are you going to have the party in your garage? Or a hotel conference room? Maybe at a barn? The design style of the location is going to determine a lot of your decor choices. There are a few factors to consider when choosing a venue.

Price:
Is it within your budget? If it’s not your style, how much will it cost to create the look you are going for?

Capacity:
How many people can comfortably fit in the venue? Is there enough room for a dance floor?

Kitchen Facilities:
Is there an onsite kitchen? Do you need to use their caterer or can you bring in your own food? Is there a fee to do so? These are all factors you need to take into account. If you have it in your garage at home, you make your own rules ;).

Parking:
Is there on street parking for 100 cars? How far will your guests need to walk? Is there a high school nearby you could park in their parking lot and shuttle guests?

Bathrooms:
I cannot stress this enough. As a former employee in event spaces, nothing is worse than plumbing that cant handle the amount of guests you have or long waits for the restroom.

Permits:
Check with your local municipality to see if you need a permit. If you want to shut down the block to have a block party? Yep, you’ll need a permit for that.

Food:
You want your event to reflect you and your personal tastes and the food really is the vehicle for that. If you are hosting a small party, milling about the kitchen can be fun and interactive. Put that number at 50 guests and I’d highly suggest you get someone you trust to manage the food and act as a planner between yourself and the food. You as the host cannot do everything yourself. Nope. Not allowed.

Decor:
Decor is really what conveys your theme to your guests. It can be as simple as pink and blue streamers and balloons for a baby shower, to as lavish as personalized menu cards and linen napkins for a fancier affair. We will delve into this more in an upcoming blog post.

Entertainment:
Last but not least is entertainment. Do you want to play games to pass the time? Do you need a DJ to play the music and set the mood? String quartet to set the air of sophistication? Frankly, entertainment can make or break your event. If you think its a good idea to have your little brother use his iPod to play music at your wedding, i’d suggest you at the very least test it out and make sure it’s something he can focus on for an extended period of time. If not, you may want to hire someone or create a playlist that you know will last for hours so no one has to fuss with it when they are having a good time.

Lots to think about! And we haven’t even started discussing the fun stuff! Over the next few months I would like to revisit and delve into each one of these in more detail. In the meantime, if you have questions, please post them in the comments below so I can be sure to answer them!

Until next time,

Christopher

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